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Job Details

Job Title
: Accounts Payable Analyst
Required Skills
: 1099, 1099 Review Processing, Accounts Payable Analyst, Ad Hoc, Review Supplier Requests and follow up, w9, Workday Supplier Portal
: 9 Months contract with possible extension

Job Description

Pay Range: $35-$40/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

  • Medical Insurance in compliance with the ACA.
  • 401(k).
  • Sick leave in compliance with applicable state, federal, and local laws.

Profile: Ideal candidate has an accounting degree with 4-6 years of AP experience along with Workday. A critical thinker with high attention to detail and a friendly, customer service attitude.

Must have:

  • Associate’s degree in Accounting or higher (preferred)
  • 4+ years of experience in Accounts Payable
  • Experience with Workday Supplier Portal
  • A high-level understanding of the importance of W-9 and 1099 tax forms
  • Substantive experience with customer service for Accounts Payable
  • Strong verbal and written communication, problem solving and analytical skills
  • The ability to work independently and to adapt to a fast-changing environment
  • Strong attention to detail with an eye for accuracy
  • Strong organization and prioritization skills with the ability to remain on task
  • The ability to be creative and self-disciplined when independently identifying and completing critical tasks
  • The ability to act with a sense of urgency.

About the Opportunity:

  • As the Accounts Payable Analyst on the Accounts Payable team, you will be responsible for reviewing all Supplier requests to ensure accurate and timely processing.
  • You will also manage the monthly review of 1099 payments to all suppliers who will be receiving 1099-MISC and 1099-NEC tax forms.
  • You will be responsible for reviewing all Ad Hoc templates to ensure payment details are reflected in Workday.

Review Supplier Requests and follow up (50%):

  • New Supplier Requests: All new suppliers’ requests will be processed within a 48-hour window once the necessary information is made available.
  • Follow-Up for Supplier Requests: Any follow-up related to suppliers’ requests will be addressed within a 24-hour window once the necessary information is provided.
  • Workday Supplier: Workday suppliers will be added within 1 business day.
  • Emergency Requests: Any emergency requests made by Procurement, or your manager, will be processed within 1 hour.
  • W-9 Forms Review: W-9 forms will be reviewed meticulously to ensure accuracy, as evidenced by no fees or B-notices received from the IRS. All IRS notifications regarding TIN matching discrepancies will be immediately resolved.
  • Suppliers Update Inbox: All emails in the suppliers update inbox will be promptly addressed within 24 hours.
  • 1099 Income Codes: Verify that the income codes are correct for 1099 information, ensuring no fee notices are received from the IRS.

1099 Review Processing (40%):

  • Prior to the January deadline for submission to ensure a thorough review of all 1099 forms.
  • Quarterly Reportable Income Review: Conduct a quarterly review of the Reportable Income Report to verify the accuracy and correctness of all vendor payments requiring 1099 reporting. Deliver the results to the Chief Accounting Officer no later than the third week of the month after quarter-end.
  • Replacement 1099s: Promptly send replacement 1099s to vendors within 1 business day upon request.
  • Address Corrections: Identify and correct any incorrect addresses on a quarterly basis, ensuring timely resolution within 1 business day.
  • Late Fee Avoidance: Ensure that no late fees will be incurred due to inaccurate 1099 submissions.
  • Foreign Vendor Support: Continue collaborating with your coworker on foreign vendors, providing necessary support for all new vendor requests within 2 business days upon request.

Review Ad Hoc Uploads and Training (10%):

  • All uploads will be processed within 5 business days.
  • Provide assistance to Requestors regarding upload errors within 1 business day of request.
  • Train new requestors on the upload process within 5 business days of the request.
  • Provide helpful tips and reminders on upload submissions within 1 business day of upload training.
  • Provide additional training within 1 week of request.

Required Details

: 5 Years
Travel Required
: No
Clearance Required
: No

Contact Details

Contact person
: Anil Kumar
: 678-203-2570

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