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Job Details

Job Title
: Executive Assistant
Required Skills
: Administrative Support
: 3 Months contract with possible extension

Job Description

Pay Range: $20–$25/hr. The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

  • Medical Insurance in compliance with the ACA.
  • 401(k).
  • Sick leave in compliance with applicable state, federal, and local laws.

Supporting Actions:

  • Review correspondence and communication requiring the Project Owner’s attention.
  • Using discretion, determine who should prepare responses, follow-up and review completed projects to ensure work meets expected standards.
  • Draft responses, research, prepare reports and/or executive summaries to facilitate decision making.
  • Manage calendars using judgment in setting priorities and scheduling appointments.
  • Manage travel arrangements.

Job Description/Daily Tasks (REQUIRED):

  • Major Responsibility: Oversee event planning/ad hoc meetings.

Supporting Actions:

  • Proactively plan for standing and ad hoc meetings and events.
  • Research and propose venues, food and beverage options, and room and equipment set-ups appropriate to support meeting/event objectives.
  • Estimate costs and manage meeting within approved budget.
  • Coordinate schedules among participants.
  • Ensure invitations and RSVPs are extended and recorded. Assist with seating plans.
  • Review contracts and agreements to ensure accuracy of terms and intent.
  • Coordinate all logistics, finalize arrangements and attend as appropriate to facilitate on site event management, i.e.. OIT Town Hall meetings, annual all staff picnic, Professional development days, etc.

Job Requirements:

  • Experience supporting senior level directors. Strong calendaring experience and ability to multi-task.
  • 2- 3 years of administrative support.
  • Bachelors preferred.

Job Responsibilities:

  • Excel, Google applications, Word.
  • Candidate that is flexible and has a strong attention to detail, completes assignments in a fast paced environment.
  • Calendar scheduling skills, attention to detail, completes assignments in a fast paced environment.

Required Details

: 5 Years
Travel Required
: No
Clearance Required
: No

Contact Details

Contact person
: Anil Kumar
: 678-203-2570

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